Hey there. You’re visiting our new site. Click here to go back to the previous version of our website.

How to Easily Write a Great Email in English

Did you know: You don’t need to be a genius or fully proficient in English to write a professional looking email when applying for jobs or inquiring about your immigration application. Here are 10 quick and easy tips to help you stand out from the crowd!

Free Assessment

10 Steps to Writing a Great Email in English

  1. Always sign your first and last name when writing a message to someone.
  2. Never write a message to someone in all UPPERCASE LETTERS. This can be considered rude and generally implies the tone of your message is yelling. Also, stick to a reasonable font size (10-13) and never use font colours that are bright or difficult to read.
  3. It also isn’t great to use all lowercase letters either. There are lots of rules about capitalization in English but generally people and places must be capitalized. Also, when you begin a new sentence, the first letter of that sentence must be capitalized.
  4. Proofread your message. Does it make sense to you? If it doesn’t make sense to you, chances are it won’t make sense to the recipient either.
  5. Generally speaking you should never use abbreviations that are not clearly established earlier in your email. Using emoticons or “lol” & “TTYL” would also be considered unprofessional in a message to a potential employer.
  6. Just because you’re writing your message on a small mobile device does not mean that the recipient is also using the same small mobile device. Make sure your emails will be formatted properly if someone is viewing your message on a handheld device or a computer monitor.
  7. If you have specific questions that you need answered, make sure you list these questions and number them so the person responding to you can address each one. This way you can be sure all your questions were addressed and the person answering them doesn’t have to summarize and restate the original question when replying to you.
  8. If it is your first time writing to an organization and you aren’t sure who to address your message to, use “To whom it may concern.” If someone has written you a message, ALWAYS address the message back to them with the same name they used to sign off.  This way you can’t go wrong!
  9. Always spell check. Misspelling industry specific terms or just commonly used words with a potential employer could imply that you do not have the required knowledge or language proficiency for the position. With the thousands of free programs to correct spelling in every possible language it is astounding how many people choose not to use this technology.
  10. Last but not least, see how they write their email and try to match their format and level of professionalism. Not everyone is a stickler for grammar but if you try your best to match their level, you shouldn’t have a problem.
Get Started

Sincerely,

The Canadim Team!
www.canadim.com

Recent articles

Canada Permanent Residence | Canadian Experience Class | International Students

What Degrees Lead to the Highest-Earning Jobs in Canada?

Canada is one of the top destinations in the world for international students! The country makes it easy to obtain study permits and has some […]

Provincial Parliament Buildings in Victoria, British Columbia

Provincial Nominee Program (PNP)

The 3 best Provincial Nominee Programs in 2019

If you’re serious about Canadian immigration, you’re probably familiar with Provincial Nominee Programs (PNPs). These are immigration programs organized by Canada’s provinces, allowing them to […]

Students studying on the grass

International Students

5 reasons why Canada is a top choice for international students

Canada is one of the world’s top destinations for international students with nearly half a million foreign students coming to Canada every year! Why Canada? […]

Canadian Parliament Buildings and red tulips

Canadian immigration 2019

The 4 best ways to immigrate to Canada in 2019

If you are looking to start a new life in a great country, Canada is probably on your list! As one of the world’s safest […]

Canadian immigration 2019 | International Students

How much does it cost to study in Canada? Housing, transportation and living expenses

International students are increasingly choosing Canada as the destination for their studies. Since 2010, the international student population in Canada has grown by 119%. In […]

Atlantic Immigration Pilot Program | Canada Permanent Residence | Canadian immigration 2019

Canadian City Spotlight: Moncton, New Brunswick

This week in our City Spotlight Series, we are looking eastward to the city of Moncton, New Brunswick. Moncton is Canada’s first officially bilingual city, […]

Free assessment

Discover your Canadian immigration options. Get your free assessment now!