How to Easily Write a Great Email in English

27 Sep, 2013 How to Easily Write a Great Email in English

Did you know: You don’t need to be a genius or fully proficient in English to write a professional looking email when applying for jobs or inquiring about your immigration application. Here are 10 quick and easy tips to help you stand out from the crowd:

  1. Always sign your first and last name when writing a message to someone.
  2. Never write a message to someone in all UPPERCASE LETTERS. This can be considered rude and generally implies the tone of your message is yelling. Also, stick to a reasonable font size (10-13) and never use font colours that are bright or difficult to read.
  3. It also isn’t great to use all lowercase letters either. There are lots of rules about capitalization in English but generally people and places must be capitalized. Also, when you begin a new sentence, the first letter of that sentence must be capitalized.
  4. Proofread your message. Does it make sense to you? If it doesn’t make sense to you, chances are it won’t make sense to the recipient either.
  5. Generally speaking you should never use abbreviations that are not clearly established earlier in your email. Using emoticons or “lol” & “TTYL” would also be considered unprofessional in a message to a potential employer.
  6. Just because you’re writing your message on a small mobile device does not mean that the recipient is also using the same small mobile device. Make sure your emails will be formatted properly if someone is viewing your message on a handheld device or a computer monitor.
  7. If you have specific questions that you need answered, make sure you list these questions and number them so the person responding to you can address each one. This way you can be sure all your questions were addressed and the person answering them doesn’t have to summarize and restate the original question when replying to you.
  8. If it is your first time writing to an organization and you aren’t sure who to address your message to, use “To whom it may concern.” If someone has written you a message, ALWAYS address the message back to them with the same name they used to sign off.  This way you can’t go wrong!
  9. Always spell check. Misspelling industry specific terms or just commonly used words with a potential employer could imply that you do not have the required knowledge or language proficiency for the position. With the thousands of free programs to correct spelling in every possible language it is astounding how many people choose not to use this technology.
  10. Last but not least, see how they write their email and try to match their format and level of professionalism. Not everyone is a stickler for grammar but if you try your best to match their level, you shouldn’t have a problem.

Sincerely,

The Canadim Team!
www.canadim.com

11 Comments
  • Al-maida k. Abdurasa
    Posted at 03:04h, 23 November

    Dear Sir/Madam,
    Hello,i’m Al-maida k. Abdurasa,24 years old graduated as a bachelor of science in nursing on october 28,2010 and i’m also graduated a diploma in midwifery.
    I’m willing to work in your country in any kinds of work that is related to my experience.Please feel free to contact me at my mobile no.+639169939275,Or email me at maygone_143@yahoo.com

    • The Canadim Team!
      Posted at 14:46h, 28 November

      Dear Al-maida,

      I believe Attorney Dery just sent you an email.

      Kindly check that and get back to us.

      Sincerely,

      The Canadim Team!
      http://www.canadim.com

  • Lobzang Phuntsho
    Posted at 09:34h, 01 December

    Dear Sir/Madam,

    I’m Lobzang Phuntsho from Bhutan, 25years old graduated as a Bachelor Of Arts In International Hospitality Administration from India in the year 2011. I also have some working experience in 5stars hotels in India.

    I’m willing to work in your country in any kind of work that is related to my experience. Please feel free to contact me at my mobile number,+97577319165 or email me at lobzangphuntsho@yahoo.com

    Thank you.

    • The Canadim Team!
      Posted at 15:43h, 09 December

      Dear Lobzang,

      Thank you for using our page.

      From what you have told me, you wouldn’t be eligible for any Canadian Immigration program that I am aware of. That being said, a Canadian job offer can allow you to come to Canada on a work permit and once you have Canadian experience, it becomes a lot easier to transition to permanent status here in Canada.

      Please be advised that we do not secure job offers for our clients. However, as a service to our followers, we do offer a job search toolbar to help you connect with Canadian employers looking to hire:

      http://www.canadim.com/work-in-canada/canadian-job-search/

      Once you have secured a Canadian job offer then please contact us to work with both you and your employer to get you to Canada as quickly as possible.

      Sincerely,

      The Canadim Team!
      http://www.canadim.com

  • Syed
    Posted at 04:30h, 04 December

    Dear Sir / Mam,

    I’m Mr Syed Majid Pasha, i would like to apply for the job position any kind of job.

    And as per your information i have been worked in administration field
    in NAS and Saudi Airlines for past few years in Saudi Arabia.

    And i can also handle hardware with installation of all kind of
    software’s and assembling the computer and troubleshooting of the
    computer and knowledge of networks.

    Presently im working in Saudi Arabia as Project Coordinator in a Construction Company.

    I wish to go Canada, Please advise.

    IF GIVEN AN OPPORTUNITY IT WILL BE MY NEXT ENDEAVOR TO PERFORM TO THE
    BEST OF MY ABILITIES AND I WILL TRY MY LEVEL BEST TO MAINTAIN THE
    STANDARD.

    Waiting for a reply.

    B. Regards

    Syed. Majid
    infome.699@gmail.com

  • Daramola Olufemi O
    Posted at 10:49h, 21 December

    Dear Sir/Madam,
    Hello,i’m Daramola Olufemi Olayinka 26years old graduated as a bachelor of technology in computer science on November 25, 2012 I’m willing to work in your country in any kinds of work that is related to my experience.Please feel free to contact me at my mobile no.+2348066268383,Or email me at feyink2005@gmail.com.

    • The Canadim Team!
      Posted at 14:34h, 27 December

      Dear Daramola,

      Thank you for using our page.

      From what you have told me, you wouldn’t be eligible for any Canadian Immigration program that I am aware of. That being said, a Canadian job offer can allow you to come to Canada on a work permit and once you have Canadian experience, it becomes a lot easier to transition to permanent status here in Canada.

      Please be advised that we do not secure job offers for our clients. However, as a service to our followers, we do offer a job search toolbar to help you connect with Canadian employers looking to hire:

      http://www.canadim.com/work-in-canada/canadian-job-search/

      Once you have secured a Canadian job offer then please contact us to work with both you and your employer to get you to Canada as quickly as possible.

      Sincerely,

      The Canadim Team!
      http://www.canadim.com

  • naifa
    Posted at 09:41h, 16 January

    hi,
    i’m naifa 24 years of age. I am a registered nurse and I am looking for a job that will suit my credentials. I worked as a nurse in a government hospital for one year.

  • naifa
    Posted at 09:42h, 16 January

    hi,
    i’m naifa 23 years of age. I am a registered nurse and I am looking for a job that will suit my credentials. I worked as a nurse in a government hospital for one year.

    • The Canadim Team!
      Posted at 12:38h, 17 January

      Dear Naifa,

      Thank you for your post.

      We actually just sent you a private email so kindly go ahead and check that and get back to us.

      Sincerely,

      The Canadim Team!
      http://www.canadim.com

?> });